Guide

Property Inspection: Move-In and Move-Out

How to document condition, reduce disputes, and prepare units for the next tenant

Move-in and move-out inspections protect both the owner and the tenant. Good documentation reduces disputes, speeds up turnovers, and helps owners identify repairs before they become vacancy delays.

Key Points

Photos Matter

Dated photos are the simplest evidence.

Use One Checklist

Consistency prevents missed items.

Separate Wear and Damage

Normal wear should not be treated like tenant damage.

Move Fast After Vacancy

Repair delays create rent loss.

Inspect Before Move-In

Before handing over keys, check cleanliness, appliances, plumbing, heating, locks, windows, smoke alarms, common areas, and any promised repairs. Owners who need help can connect this with move-in move-out coordination.

Use a Consistent Checklist

Inspect the same rooms and systems every time: entry, kitchen, bathroom, bedrooms, living areas, storage, balcony, parking, appliances, fixtures, walls, floors, and windows.

Document Move-Out Condition

Compare move-out condition with move-in documentation. Separate normal wear from damage, and record repair needs quickly so turnover work can begin.

Coordinate Repairs Immediately

Delays after move-out can turn into lost rent. Book cleaning, painting, appliance repair, and contractor visits as soon as access is available, then add recurring issues to the maintenance checklist.

Keep the Tone Professional

Inspections should be factual, not confrontational. A calm process helps reduce disputes and makes the next lease cycle smoother.

Frequently Asked Questions

Should tenants be present?▼

Whenever practical, a joint inspection helps align expectations and reduce disputes.

What photos should I take?▼

Wide room photos plus close-ups of appliances, fixtures, damage, floors, walls, and safety devices.

How long should records be kept?▼

Keep inspection records, photos, invoices, and communications for future reference and dispute prevention.

Ready to simplify property management?

Contact Jones Gestion Propriété for a free assessment of your Montreal property.